Chair Brian Hadley called the meeting to order at 6:05 pm and welcomed everyone.

Brian Hadley requested a motion to approve the agenda for the meeting. Steve Martlew made
the motion and Edi Strader seconded. CARRIED.

Greetings were brought by: Warden Paul Holbrough, County of Oxford, Acting Mayor Sandra
Talbot, City of Woodstock, Mayor Donald Doan, Township of Norwich, Mayor Margaret Lupton,
Township of Zorra, Kelly Gilson from United Way, and Kim White from the South West LHIN.
Brian Hadley read letters from Dave MacKenzie, Federal Member of Parliament, Mayor Stephen
Molnar, Town of Tillsonburg and Russel DeCou and Lorne Zon from Canadian Mental Health
Association Ontario Division expressing their greetings and congratulations on the excellent
service we provide.

Joe Penton introduced Bill Davidson, the Project Manager for the Woodstock and Area
Communities Health Centre, as the guest speaker.

Mr. Davidson spoke on the development of the Woodstock and Area Community Health Centre.
The purpose of the community health centre is to address service gaps and provide a full
continuum of care. The Community Health Centre will develop strong partnerships with
community agencies to avoid duplication of services.

Brian Hadley thanked Bill Davidson for his speaking and presented him with a taste of Oxford to
take with him.

Joe Penton, Executive Director addressed everyone and announced that according to the bylaws
we had achieved quorum and the meeting had been announced publicly in the local
newspapers within the required timeframe, and invitations were sent to all current members at
the time of mailing, therefore the meeting is official.

Steve Martlew moved and Edi Strader seconded to accept the minutes of the 2008 Annual
General Meeting as printed. CARRIED.

Sibhon Murphy from BDO Dunwoody presented the Auditors’ Report and asked for any
questions. Brian Crockett moved to accept the Auditors’ Report for 2008/2009 as presented.
Seconded by Lana Graham. CARRIED.

Gail Puddicombe moved and Liz Hadley seconded to appoint BDO Dunwoody as the auditors for
the year 2009/2010. CARRIED.

Jim Elliott presented the Governance Committee Report and moved that the listed nominees be
accepted as directors to the Board of Directors for the year 2009/2010. Seconded by Doug
Puddicombe. CARRIED.

Jim Elliott moved and Doug Puddicombe seconded to accept the listed nominees for the officer
positions on the Board of Directors for the year 2009/2010. CARRIED.

Rose Nadalin moved and Bernie McCartney seconded to accept the Annual Report for
2008/2009. CARRIED.

Tischa Battram congratulated Steve Martlew for being recognized by CAMH for their
Transforming Lives award.

Joe Penton presented plaques to thank Lana Graham and Jim Elliott for their years of service to
the board.

Brian Hadley thanked everyone for attending.

Lana Graham moved to adjourn the meeting at 7:19 pm. CARRIED.